Book more events with less effort
AI captures event requirements and provides instant availability
Real-time event space availability visible to customers
Track RSVPs, dietary requirements, and guest counts
AI guides customers through menu selection and customization
Automated deposit requests and payment reminders
Automated communication leading up to the event
See how AI handles event bookings
Customer calls to inquire about hosting a rehearsal dinner for 45 guests.
"AI handles inquiry: "How wonderful - congratulations on the upcoming wedding! I'd love to help you plan a beautiful rehearsal dinner here at Riverside Bistro. For 45 guests, our Garden Room would be perfect - it's our private space that holds up to 50. Let me check the date you mentioned... Friday, June 15th is available! Our private dining packages start at $75 per person and include a 3-course meal with wine pairings. We can customize the menu entirely. For a rehearsal dinner, most couples choose our Family Style option which creates a wonderful shared dining experience. I can email you our event packet with menu options and pricing. Would you like to schedule a tasting and venue tour? We have availability this Saturday at 2 PM or next Tuesday at 5 PM.""
Executive assistant needs to book quarterly team dinner for 30 people.
"AI coordinates booking: "I can help you set up your Q2 team dinner! For 30 guests, I'd recommend our Loft space - it has A/V capabilities for any presentations and a separate bar area for mingling. Based on your past events with us, I see your team enjoyed the Chef's Selection menu. Shall I propose something similar? For your date of April 20th, the space is available. Our corporate packages include open bar options - shall I include that in the proposal? I'll need your company's updated W-9 for invoicing. The package for 30 guests with premium open bar would be approximately $4,200 plus tax and gratuity. I can send a detailed proposal to your email within the hour. Do you need any dietary accommodations noted? Last time we had 3 vegetarian and 1 gluten-free.""
Customer wants to plan a surprise 50th birthday party.
"AI plans surprise party: "A surprise 50th - how exciting! Let's make this memorable. I'm noting that all communication should go to you only, not the guest of honor. For 25 guests on March 8th, our Wine Cellar room is perfect - guests can gather there while the birthday person is brought in through a separate entrance. The element of surprise works beautifully in that space! Our celebration packages include a custom cake - I'll connect you with our pastry chef for design options. Shall we do a plated dinner or stations? For surprises, stations let people mingle until the big reveal. I'm also noting you'd like a champagne toast at arrival. Total estimate is $2,100. I'll email you the contract and we require a 50% deposit to hold the date. The room will be decorated before guests arrive. Want to add a photo backdrop or any special decorations?""