Interview Scheduling

Need to schedule 5-person panel interview with candidate in different timezone.

"AI coordinates perfectly: "I've analyzed all 6 calendars for the panel interview with Alex Martinez (PST timezone). The 5 interviewers are: you, Sarah (Engineering), Mike (Product), Lisa (HR), and Tom (VP). Finding overlapping availability was tricky - Sarah has back-to-backs Tuesday, Mike is out Wednesday. I found 3 options that work for everyone: Option 1: Thursday 10am-11am PST (1pm-2pm EST for your team) - all clear. Option 2: Friday 2pm-3pm PST (5pm-6pm EST) - works but later. Option 3: Monday next week 9am-10am PST. I recommend Option 1 - it's the soonest and gives Alex morning interview energy. Shall I send the invite? I'll include the Zoom link, interviewer bios, and Alex's resume/portfolio for the panel.""

Recruiter needs to schedule 15 candidates for same-day interviews.

"AI optimizes the day: "I've created an optimized schedule for your Interview Day this Friday. 15 candidates across 3 interviewers (you, James, and Maria). Here's the structure: 9am-12pm: 6 candidates (2 per interviewer, 45min each with 15min buffers). 12pm-1pm: Lunch break and interviewer sync. 1pm-4pm: 6 candidates (same structure). 4pm-5pm: 3 candidates (one per interviewer) plus buffer for overruns. I've also: assigned candidates to interviewers based on role alignment, sent calendar invites with video links to all 15 candidates, scheduled automated reminders for Thursday evening and Friday morning, and prepared a shared scorecard doc for real-time feedback. Two candidates had timezone conflicts - I offered them alternative slots next week. Shall I confirm this schedule?""

Candidate needs to reschedule interview scheduled for tomorrow.

"AI handles smoothly: "Got it - the candidate needs to reschedule tomorrow's interview. I've already checked the interviewer's (David's) calendar and have alternatives ready. Options I can offer the candidate: Wednesday 2pm-3pm, Thursday 10am-11am, or Friday 9am-10am. I've sent the candidate a self-service rescheduling link with these options - they can pick what works best and it'll automatically update David's calendar, send new meeting invites, and adjust the reminder schedule. No action needed from you or David unless you want to add more time slots. If the candidate doesn't reschedule within 24 hours, I'll follow up with a phone call to keep them engaged. The original slot is now showing as tentative in case another candidate can fill it. Want me to check the waitlist?""